e-News for the Week of April-21st

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Schedule & News

For the week of April 21st 

Band and Color Guard Auditions this Week!
Land Rover Kentucky 3-Day Event Fundraiser this Week!


Drum Line/Front Ensemble Camp

6:00pm – 8:00pm


Color Guard Clinic

6:00pm – 8:00pm

Jessie Clark


Band Auditions – Woodwinds

4:00pm – 6:00pm


Color Guard Clinic

6:00pm – 8:00pm

Jessie Clark

Bingo – Trombone students/parents

6:00pm – 10:00pm



Band Auditions – Percussion

4:00pm – 6:00pm


Color Guard Clinic

6:00pm – 8:00pm

Jessie Clark


Band Auditions – Brass

4:00pm – 6:00pm


Color Guard Auditions

6:00pm – 8:00pm

Jessie Clark


Marching Band Mini-Camp

4:00pm – 6:30pm



Marching Band Mini-Camp

9:00am – 12:00pm


Calendar Notes

Land Rover Kentucky 3-Day Event – This week – Volunteer details below

Drum Line/Front Ensemble Camps – April 22, 29 plus May 6 and 20 from 6pm to 8pm

Color Guard Clinic – April 22, 23, 24 from 6pm to 8pm.  Audition April 25th from 6pm to 8pm.

Lafayette Band Auditions for Concert Band Placement:
April 23 – Woodwinds – 4:00pm – 6:00pm
April 24 – Percussion – 4:00pm – 6:00pm
April 25 – Brass – 4:00pm – 6:00pm

Marching Band Mini-Camp – April 26-27 – Friday 4:00pm – 6:30pm; Saturday 9AM – Noon
This is for all students including incoming freshmen.

Honors Ceremony – Sunday, May 5th at 2:00pm – Calvary Baptist Church – More below

Save the Date – Zaxby’s Restaurant Fundraiser – Monday, May 6th.  Let’s show support for one of our corporate sponsors and raise $ for the band. Spread the word!

Marching Band Mini-Camp – May 17-18 – Friday 4:00pm – 6:30pm; Saturday 9AM – Noon
This is for all students including incoming freshmen.

Ford Drive 4 UR School – Saturday, May 18th During Mini-Camp – More below

Spring Concert – Wednesday, May 22nd – Singletary Center for the Arts
  Percussion at 6:00pm
  Concert Bands at 7:30pm

Last Day of School – Friday, May 31st
Graduation – Tuesday, June 4th – Band performance details to come

Kings Island – Monday, June 10th – $34.50 for ticket + transportation – More details to come

Band Camp Dates 2019
July 22-26, 2019   Freshmen, Color Guard, Percussion
July 29-August 2, 2019 Band Camp
August 5-9, 2019   Band Camp

Color Guard Auditions

Guard auditions start Monday. Receive a gift for your audition on April 25. Gift cards include Chick-Fil-A, Sonic, and StarBucks.


Land Rover Kentucky 3-Day Event

Just a couple of notes and reminders:

For Monday, Tuesday, and Wednesday Volunteers

·         Enter the KHP via the main entrance off Iron Works Pike

·         Make a right after the Guard Shack

·         Park as close as you can to the lake and begin walking to the Merchandise Tent

·         After you walk across the road, take an immediate left.  You should walk in-between some tents on your left, and a stone wall on your right

·         Continue straight.  At the end of the stone wall on your right, the Merchandise tent is across the small roadway behind the black fence

·         You will be given your tickets, hat, and t-shirt as you check in to volunteer

·         Dress appropriate for the weather

For Thursday through Sunday Volunteers

·         Check your mail … you should have received a parking pass from me with instructions.  If not, let me know.

·         When you arrive, park as instructed in the letter.  You will receive your admission ticket at the Volunteer Tent

·         Make your way to the Merchandise Tent.  You’ll receive your t-shirt and hat upon check-in there

·         Dress appropriate for the weather

As always, you can check your volunteer times with this link.

Don’t hesitate to let Rachel or I know if you have any issues.  We value you, and your time.  We want this to be a positive experience for you.  Thank you for helping us!

Other Planning Notes:
Volunteer Leader … Rachel Holder will the onsite contact during the event for any questions or needs.  If you are unable to make your shift, please text Rachel at 859.333.9000.

Dress … Volunteers should wear their volunteer shirt and appropriate khaki slacks/capris/pants/shorts.  No short shorts.  Jeans are ok provided they are nice and do not have holes in them.  Wear comfortable shoes and account for the changes in the weather (rain, hot, cold, etc.)

Lunch … A food voucher will be provided to each volunteer.  The voucher will be accepted by any of the food vendors and has a value of $10.00 (no change is given).  There are not set lunch breaks during the shifts, so plan to eat before or after your shift.  These vouchers will be given to you when you check-in at the Three-Day Shop tent.  If you would like to eat prior to your shift, account for extra time to park, check-in at the tent, and eat.

Shift Time … Report on time!  It is very important that you arrive at your scheduled time at the tent.  Traffic can be heavy accessing the park, so account for extra time to park your car and get to the tent.  You have volunteered for the following shifts.

Please be aware that there is no secure place to store your valuables, so we recommend you leave your purse or other similar items in your vehicle.

Lee Carter
Executive Director
859-233-2362 (office)  859-797-7532 (mobile) 

End of the Year Honors Ceremony on Sunday, May 5

Make Reservations Now for the End of the Year Honors Ceremony on Sunday, May 5.  Click on the link below to make your reservation.


The 2018-2019 Lafayette Band Honors Ceremony is scheduled for Sunday, May 5th at 2:00 p.m. at Calvary Baptist Church Fellowship Hall (150 East High Street). We will celebrate another awesome year of Lafayette Band, bid farewell and pay special tribute to our seniors, and recognize the underclassmen.

A ll Lafayette Band families are invited to the event that includes choice of dessert and beverage for only $7.00 per person. This covers the cost of the food, ceremony, and awards.  Our graduating seniors will be our guests for this event and are invited to attend free of charge, compliments of the Lafayette Band Association.

Check-in begins at 1:50 p.m., with desserts served shortly after check-in.

Please register if you plan on attending. Registration will close midnight Friday, May 3rd.

Letters and Bars

Order Now

Lafayette Band letters and bars are available for preorder.  Letters are $15 and bars are $8.  An order will be placed with the supplier after preorders are collected.

Order by April 26th

A letter may be purchased by each member who successfully fulfills the requirements and responsibilities of one full year in band including band camp.  Non-marching members qualify for a letter if they successfully complete 4 consecutive semesters of band.

A bar is available for subsequent full years in band or jazz band, including band camp.

Another notice will be transmitted when the letters/bars are available for pickup.

Order Online Now

Save the Date – Ford Drive 4 UR School

Saturday, May 18th

Make plans now to test drive a brand new Ford–and earn money for the Lafayette Band! It’s really that simple, Paul Miller Ford will have a selection of new cars available at Lafayette during and after the mini-band camp practice. Anyone 18 and over with a valid driver’s license can test drive a car. For each test drive, Ford will donate $20 to the band! Our goal for this event is $3000–so plan to bring your friends and family!

**Special announcements and events planned for this day as well!! Check the eNews for updates, and make plans to be there!!  

To-Do List from the Chaperone Crew

Now is the time to plan ahead and complete all your medical forms for the upcoming marching season.

1.  Complete the LBA Medical Authorization Form and mail it to the address on the bottom of the form. You must submit this form BEFORE band camp, so we can properly treat your child if a medical condition arises.

2.  Make an appointment with your child’s physician for a physical. Have the physician complete and sign:
——–A. KHSAA Physical Form
——–B. LBA Over the Counter Medical Authorization Form

You will need to take blank forms to your child’s appointment for the physician to complete and sign. These forms are not required before band camp, but should be turned in as soon as your child has had their yearly check-up.

3. Complete the FCPS Medication Authorization Form for any prescription medication that your student will require during band activities. Check the e-news for dates and times medications can be turned in chaperones before a trip.

You can find all LBA forms here: http://www.lafayetteband.org/marching-season-forms/

The KHSAA form here: https://khsaa.org/forms/ge04.pdf

The FCPS Medication Authorization Form here: https://www.fcps.net/cms/lib/KY01807169/Centricity/Domain/2295/meds_ok.pdf

If you have any questions, contact Sherri McPherson at lafayettechaperone@gmail.com

Join the Chaperone Crew

We are in need of chaperones for fall band camp, after-school rehearsals, football games, and contests.

Chaperoning is one of the best ways to see the inner-workings of the band and is one of the most rewarding ways to support your student. As a chaperone, you will have a front row seat for each rehearsal or performance and will share in some of their most memorable experiences.

If you can join the Chaperone Crew and help with fall band camp, after-school rehearsals, football games, and/or contest travel, please contact Sherri McPherson through e-mail lafayettechaperone@gmail.com for further details.

Business Sponsorships for 2019-2020


Become part of Lafayette Band’s list of business supporters!

We are now planning for sponsorships for the Lafayette Band for the 19-20 school year, and we can use your help in reaching our goal.

Please look over the attached sponsorship packet and think of a business you frequent–dentist office, eye doctor, financial services/bank, real estate, insurance, car repair, etc. Personal connections make a huge difference in a company’s willingness to participate.  Perhaps you have a small business yourself, or work for a company that values community support–the possibilities really are endless!

While we will eagerly accept donations and sponsorships throughout the year, we want to be able to advertise our Member-level sponsors and higher on the marching shirts worn by over 200 students to every competition. The shirts will be heading to the printer this summer so please don’t delay!

Download the 2019-2020 Sponsorship Packet.

The 2019-2020 Sponsorship Packet has all the information about sponsorship levels and the great promotional benefits. Please let potential business sponsors know our organization is completely self-funded, and dependent on family payments, fundraising, and corporate sponsorships.

Questions? Contact Mark Stanland at LBAsponsor@gmail.com or 859-475-7276.   

2019-20 Band Auditions

Audition materials are available in the band room and will be on the web site soon.

Woodwinds – Tuesday, April 23, 4:00pm – 6:00pm
Percussion – Wednesday, April 24, 4:00pm – 6:00pm
Brass – Thursday, April 25, 4:00pm – 6:00pm

All students in the band this Fall must audition.  Auditions are for placement in one of three concert bands and for part selection in the marching band.

Please call if you have a conflict:  381-3484 or 296-9257

Jazz Band
Students must be in the Lafayette Band to participate in Jazz Band.  The audition will be the same day as your band audition.  The Rhythm Section auditions will be on Wednesday, April 24 unless a different time is arranged with Dr. Strange or Mr. Jones.

LBA Board of Directors

Before Spring Break, we voted for next year’s Board. They will be installed at our Annual Membership Meeting on May 20, 2019 at 7:00 pm. Please join me in welcoming your 2019-2020 LBA Board:


Lee Ann Myers

1st Vice President, Fundraising

Jennie Hayes

2nd Vice President, Events & Programs

Carrie O’Connor


Tim and Jennifer Walden

1st Associate Treasurer, Collections & Deposits

Melody Pennington-Cole

2nd Associate Treasurer, Bingo Funds & Department of Charitable Gaming Reports

Tom and Susan Simpson


Eryn Arnold

Director of Accounts Receivable (CHARMS)

Brent Duffy

Director of Communications

Currently vacant

Director of Bingo Operations

Dan and Sharon Prevette

Director of Publicity

Jennifer Longworth

Director of Travel

Shannon Bradbury

Director of Sponsorships

Mark Stanland

Band Store

TeePublic offers many pop-up sales this time of year. We will be adding new designs in soon to reflect our recent victory!  Check back in often!

Join Us for BINGO

Please sign-up to work a Bingo session!  Email LafayetteBandBingo@gmail.com to let Dan know what shift you’re available.  This is the biggest fundraiser for the band.  Bingo is held every Tuesday night throughout the entire year.

Jackpot Bingo Games – Eastland Shopping Center

Family Payments:  2019-20 Family Band Payments have been Billed

Payments may be made by cash, check, money order or credit card.  Checks and money orders should be made payable to “LBA” (please note student name) and mailed to:

Lafayette Band Association
P.O. Box 910450
Lexington, KY  40591

Credit Card payments via Paypal are accepted on Charms.  To log into your Charms account, go to www.charmsoffice.com, the school code is lhsband (case sensitive).

Any questions please contact LBA Charms Accounts at lbacharms@gmail.com.

It takes tremendous financial resources to keep The Pride of the Bluegrass at championship level on the field and in the concert hall.  We thank each family for adhering to their payment schedule.

If your student qualifies for the Free/Reduced Lunch Program, please supply a copy of the Notice of Approval received from the Child Nutrition Office.  LBA must receive this notification each year.

Join Our Facebook Group

Join the “Lafayette Band Association – Pride of the Bluegrass” Facebook group to keep up with what is happening with the band! The group shares news, pictures, upcoming events, motivation and more. https://www.facebook.com/groups/1189436287833718

“REMIND” System to Communicate Information

The Lafayette Band uses the “Remind” system to communicate important information to students and families.  The students have been encouraged to join the appropriate “remind” groups to receive updates, schedule changes, and reminders from the band directors.  Families are welcome to join.

Text the following codes to 859-519-8446:
@lafayetteb  (for all band students)
@lhswinds  (for Wind Symphony)
@62d72  (for Symphonic Band)
@lhsconcer  (for Concert Band)

Links to General Information

Click Here for Contacts

Follow us on: Facebook and Twitter (@lafayetteband)

2018-2019 LBA Meeting Schedule

Instructions to Set up a Twitter Account

Download the Lafayette Band Handbook.

REMIND:  859-519-8446. @lafayetteb, @lhswinds, @62d72, @lhsconcer

Update  FCPS Background Check

Kroger Card Registration Instructions

Log into
Charms to make a family payment

School code is “lhsband”

2018-2019 Lafayette Band Sponsors


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Lafayette Band Association · PO Box 910396 · Lexington, KY 40591-0396 · USA

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