e-News for the Week of August-5th

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For the week of August 5th

Donations – We are currently in need of ice donations (broken ice machine) in addition of 8oz water bottles and cookies.  Collected during morning drop-off.

Reminders – Please maintain a slow speed when dropping off your student. Even if your student is late, please keep it safe for ALL students.  Also, Lafayette is a non-smoking campus. Please do not smoke in the parking lots.

GMail Users – You may need to click “View entire message” to see all content.






Lunch (brown bag or lunch order)




Winds, guard, and percussion sectionals




Winds full rehearsal




Dinner on your own




Students resume rehearsal




Restaurant Night – City Barbeque

All Day



End of Day








Lunch (brown bag or food order)




Winds, guard, and percussion sectionals




Winds in full rehearsal




Dinner (on your own)




Full rehearsal




End of day




Restaurant Fundraiser – Zaxby’s

All Day

S. Broadway


Bingo – Pull Tab Help Needed
Trumpet/Low Reed parent pull-tab night

6:00pm – 10:00pm







Lunch (brown bag or food order)




Winds, guard, and percussion sectionals




Winds in full rehearsal


Band Room


End of day








Lunch (brown bag or food order)




Wind, guard, and percussion sections




Winds in full rehearsal




End of day




Pool Party

8:00pm – 10:00pm

Shillito Park






Lunch (provided)




Presentation to Middle School Camp




Rehearsal at Stadium








Move to the stadium




End of Camp Performance












Calendar Notes


Band Camp – Bring water jugs, three-ring binder with protective sheets, sunscreen, tennis shoes and socks.  Please do not drive onto the band practice lot.  Drop-off and pick-up is in the student (senior) lot.

Memory Books and DVDs – If you still need to pick-up, please contact Jane Andreatta at jkandreatta@gmail.com. They will also be available at the parent meeting Monday evening.

Pool Party – Thursday, August 9th from 8pm – 10pm – Shillito Park Pool

Family Night 2018 – Friday, August 10th (more below).  Register now for the dinner.

First Day of School – Wednesday. August 15th

Wind Symphony Concert Photos – Saturday, August 18th – Details below

Dr. Tim Leadership Workshop – Monday, August 20th from 6pm – 8:30pm

Full Band Picture Day – Saturday, September 1st – Details below


Urgent Uniform News


By this point you should have ordered and paid for the following items for your marcher.  If you have NOT done so, please contact Regina Wild by email at lbauniforms@gmail.com on Monday.

Extra Dry Fit Shirt ($10)
Optional Red Bag ($30)
Black Shoes (band, $28/guard, $30) plus additional shipping charge

**In addition, payment is due this week for the marching top ($65).  All checks are payable to LBA.


Food Crew News


1) We still need volunteers for band camp! Come have a great time with us.  Sign-up form

2) We will need extra cookies for this band camp week as we host Middle School band camp. You can drop them off every day this week, in the senior parking lot from 7:30 am to 8 am. Thank you!

3) Do you like to bake brownies? Please consider baking and donating brownies for the Parent Performance. Please notify the Food Crew by email at lbafoodcrew@gmail.com and drop them on Friday morning at the senior parking lot 7:30-8:00 am or that evening by 5 pm. Just let us know how many you are making.


Picture Dates


Wind Symphony Concert Pictures – Saturday, August 18
9:00 a.m. arrive/dress
9:30 a.m. group photos
10:45 a.m. undress
11:00 a.m. finish

Students will need to bring their black shoes (with names inside), black socks, shorts, and dark t-shirt of any type to wear underneath the pants and concert jacket.  No visible jewelry should be worn, and hair should be camera ready.

Full Band Individual and Group Picture Day – Saturday, September 1st
Drum Majors & Baritones – 8:00 a.m.
Flutes – 8:30 a.m.
Clarinets – 9:15 a.m.
Mellophones – 9:45 a.m.
Trumpets – 10:00 a.m.
Alto Saxes – 10:45 a.m.
Trombones – 11:15 a.m.
Low Reeds – 11:30 a.m.
Percussion – 12:00 p.m.
Sousaphones – 12:45 p.m.
Colorguard – 1:00 p.m.

Students will need to bring their black shoes (with names inside), black socks, shorts, and black dry fit shirt to wear underneath the marching bibs and marching shirt.  No visible jewelry should be worn and hair should be camera ready.  Please be on time!


Restaurant Fundraisers on Monday and Tuesday this Week!


Wondering where to grab dinner before the evening Band Camp practices? Make plans now to join us at these restaurants and help support the band while you eat! 

Monday, August 6th (all day): City Barbeque on Harrodsburg Road – tell cashier

Tuesday, August 7th (all day): Zaxby’s on South Broadway (drop your receipt in the designated place)

Save the dates for these future Restaurant Fundraisers:
Wednesday, September 19th: Chipotle
Monday, October 22nd: Gatti-Town–Kick Off to State!


Sell Those Discount Cards


This is the best Lafayette Discount Card yet! Each family is asked to sell at least 15 cards or provide an “opt-out” donation of $75. The Discount Card is sold for $10 and provides year-long savings and BOGO offers at merchants throughout Lexington. All money and unsold cards should be turned in by August 17. If you need additional cards to sell or have money to turn in, please see Melena Dailey at the following times this week:

-Tuesday, August 7 at Zaxby’s on S. Broadway (restaurant fundraiser) from 5:00 to 6:30

-Friday, August 10 from 5:30 to 6:30 at Family Performance at Lafayette High School Stadium

Incentives for top sellers are $50 cash and 2 Cinemark movie passes for 1st place, $25 cash and 1 Cinemark movie pass for 2nd place, and $15 cash and 1 Cinemark movie pass for 3rd place. Section incentive: Return of the wildly popular “Pie in the Face” – a chance of a lifetime for the section selling the highest percentage of cards to throw pies at the band directors.

The goal for this fundraiser is $20,000. We need everyone’s participation! For questions, contact Melena Dailey at LBAfundraising1@gmail.com or 859-619-4776.


Discount Cards are valid until July 31, 2019!


Student Spotlights and Business Ads


Lafayette Invitational Sponsored by Asbury University

All Spotlights and Ads due by August 20
Lafayette Band is hosting the 3rd Annual Invitational on Saturday, September 15. There will be 12 bands from across Kentucky here on the Lafayette campus. An important part of the event is the Invitational Program that will be sold to band fans. The program will keep you informed of the events of the day and is also a great keepsake.

STUDENT SPOTLIGHTS in the printed program!
Let your Band or Guard student know how proud you are by purchasing a Student Spotlight in the printed program! You can even feature a whole section or group of friends. Share an encouraging word, a fun photo, or both to Spotlight your favorite student(s)! A variety of size and pricing options are available. Place your online order for a Student Spotlight. All orders and payment must be received by August 20th.

BUSINESS ADVERTISEMENTS in the printed program
Our official printed program is a featured item of the invitational experience! Over 3,000 people participated in the event last year! Don’t miss out on this great advertising opportunity for your business, or ask your favorite business to buy an advertisement and support the band! A variety of size and pricing options are available. Download the form to order a Business Ad.


End of Band Camp Family Performance


Band Performance, Dinner, & Shopping on Friday, August 10

Bring your lawn chairs and blankets and join Lafayette parents, families and alumni for a wonderful “End of Band Camp” dinner and Family Performance at the Lafayette High School stadium.

Register online for the dinner

Date:     Friday, August 10
Time:    Band Students eat free beginning at 5:00pm
               Families eat from 5:30pm – 6:30pm “tailgate style” by the stadium
               Band Performance at 7:00
Place:    Lafayette High School stadium
Cost:      $8 for adults and $4 for children 10 and under

During the evening, you will also have the opportunity to shop at the Band Store! Please make plans to attend – you won’t want to miss this very special event!!!


Show Shirts

Order Now

It’s time to order your Mosaic Show Shirts!  We will be using Custom Ink this year to facilitate ordering. Shirts are available in Unisex T-shirt, Ladies T-shirt, Long-sleeved T-shirt, Crew Neck sweatshirt & Hoodie. The T-shirts are 100% cotton. There is a sizing chart on the website for your convenience. You can have shirts shipped DIRECTLY TO YOU!

Proceeds from the sale of “Mosaic” shirts will benefit the Lafayette Band by helping to fund meals, uniforms, transportation, and more! These shirts will NOT be available outside of this fundraiser, neither at the Band Store nor TeePublic. ORDER NOW so that you don’t miss out!    https://www.customink.com/fundraising/mosaic-show-shirts


Questions?  Email Jennifer Longworth at LafayetteBandStore1@gmail.com


Uniform News


SOCKS – please be looking for black socks for your marcher.  The socks need to be OVER THE CALF.  Crew socks and ankle socks are too short.  The slim fit of the black marching bibs makes them prone to riding up with movement, so long socks are important.  No color is allowed on the heel or calf of the sock.  If you get dress socks, please be sure to check the fit with the black marching shoes. Dress socks tend to be thinner and your marcher may need to wear 2 pair of socks to be comfortable.

SHOES – If you ordered shoes, they should be in by the last day of band camp, August 10.  When your marcher receives the shoes, PLEASE try them on and make sure they fit with no issues.  Shoes can be exchanged for a different size, but only within the FIRST week and only if the shoe/box have NOT been written on.  If the shoes are correct, PLEASE PLEASE have your marcher write his/her name in BOTH shoes immediately.  Inevitably, shoes are left behind somewhere – names in the shoes significantly increases the chance of your marcher’s shoes being returned to them.

SHORTS – Only BLACK/DARK NAVY slick low-profile athletic shorts are allowed underneath the marching bibs.  The bibs are slim fitting and your marcher’s uniform may not fit correctly if there is any extra bulk underneath.  If you have questions on this, please contact Regina Wild at lbauniforms@gmail.com

GLOVES:  Black gloves are the same as last year and are $8 each and will be sold at the first football game.  

MISCELLANEOUS – Dry fit shirts will be in on August 10th and red bags should be in shortly after school starts.  No visible jewelry or nail polish is allowed in uniform, so manicures and piercings just before a performance might not be the best idea.  Marchers may want to consider bringing an extra dry fit shirt to wear over the face to protect hair and makeup.  Marchers might try to wear as little makeup as possible this year to avoid getting makeup on marching shirts.   Hairdos to contain hair in marching hats will need to be secure.  Sousaphones and front ensemble (pit) do not wear hats, and hair is not allowed to touch the collar of the uniform.  Please make arrangements for a haircut if necessary.  MAKE SURE YOUR MARCHER HAS AND WEARS DEODORANT.


  Band Camp Information Below 



Band Camp 2018

Download Itinerary

During all camp dates, please drop-off and pick-up only in the senior-lot.

Bring water jugs, three-ring binder with protective sheets, sunscreen, tennis shoes and socks.


Color Guard Summer Training


Summer Training 2018 and Band Camp

August 6 – 10

8am – 5pm

Rehearsals on August 6 and 7 are also 6:30pm – 9:00pm
Band Camp details will be posted soon.


Band Cookies


Cookie collection 7:30-8 am in Student lot! If you want to bring cookies/brownies/rice krispy treats- Great! Store-bought or home made are fine. No Nuts, peanuts or peanut butter!

Pride of the Bluegrass Loves Cookies! There is a Kroger digital coupon making Keebler cookies only 99 cents!

Save $1.00 on Keebler or Mother’s Cookies
when you buy ONE (1) Keebler or Mother’s Cookies, any variety

Cookie Bakers-A Pinterest Board full of recipes our Band will enjoy

In case you are looking for inspiration! If you like cookies and are an early riser- We are looking for someone to take over Cookie collection next year!  Please contact lbafoodcrew@gmail.com if you are interested.



Water Donations Needed


Donate 8 oz.Water for Fall Marching Season.

We need cases of 8 oz. water bottles donated for this fall’s marching season. The small 8 oz size is the perfect size for students to drink on the go. Your donation will keep the students hydrated before and after games and when they travel to the various contests throughout the season. Please bring your case of water to the white tent at drop off during band camp.

Thank you in advance for your donation!


Personal Cooler/Thermos Water Jugs


The chaperone crew always has ice water available at every practice. Every season we go through thousands of Styrofoam cups while students stand in long lines at the water jugs. We recommend that each student bring a filled cooler/thermos jug to practice. The chaperone crew will re-fill the student’s jug after their break. There are a few stipulations:

1.       The student’s name must be clearly marked on the jug.

2.       Make your jug unique so you can easily pick it out.

3.       The jug must be left next to the chaperone area if the student wants it re-filled after breaks.

4.       All jugs must be picked up after each practice or the jug may be thrown away.


Hydration and Nutrition Information


In order to get the most out of your Band Camp experience, it’s important to be prepared. Listed here are some ways to make sure that you stay in tip-top shape during Band Camp.


  • Drink 16 ounces of water BEFORE you come to rehearsal in the morning.

  • Each evening, after rehearsals, drink 16 to 32 ounces of water.

  • It is essential that you stay hydrated. Guys will sweat, girls will glisten during Band Camp. It’s hot on the pavement, sometimes REALLY hot. We are outside, it is summer and this is Kentucky! AVOID CAFFEINE (save the Red Bull for Band trips) or carbonated beverages with caffeine. Also stay away from sugar-loaded drinks (i.e., Kool-Aid or juice). They will dehydrate you. Water is best; Gatorade or other sports drinks are okay. BUT, drink them in addition to water!

Nutrition: Everyone MUST eat breakfast, lunch and dinner every day.

Please eat a healthy meal before you come every day. Contrary to what you may think, food on your stomach will not sit like a lump while you are marching. Your body needs fuel to perform at the level necessary for Band Camp. Avoid all caffeine, greasy foods, carbonated drinks with caffeine, excessive candy or sweets, and dairy foods.

Summer Conditions:

·         Wear sunscreen with SPF 30 or higher.  Bring your sunscreen with you to re-apply during breaks.

·         Wear a hat:  baseball cap preferred

·         Wear light colored clothing.

·         Always wear socks and tennis shoes (no sandals or flip-flops).

·         Expect high temperatures and humidity!  Many hours are spent on the asphalt!


  Band Camp Information Above 



Family Payments:  2018-19 Family Band Payments have been Billed


Payments may be made by cash, check, money order or credit card.  Checks and money orders should be made payable to “LBA” (please note student name) and mailed to:

Lafayette Band Association
P.O. Box 910450
Lexington, KY  40591

Credit Card payments via Paypal are accepted on Charms.  To log into your Charms account, go to www.charmsoffice.com, the school code is lhsband (case sensitive).

Any questions please contact LBA Charms Accounts at lbacharms@gmail.com.

It takes tremendous financial resources to keep The Pride of the Bluegrass at championship level on the field and in the concert hall.  We thank each family for adhering to their payment schedule.

If your student qualifies for the Free/Reduced Lunch Program, please supply a copy of the Notice of Approval received from the Child Nutrition Office.  LBA must receive this notification each year.


To-Do List from Your Chaperone Team


Now is the time to plan ahead and complete all your medical forms for the upcoming marching season.

1.       Complete the LBA Medical Authorization Form and mail it to the address on the bottom of the form. You must submit this form BEFORE band camp, so we can properly treat your child if a medical condition arises. (If you have already turned in your form – Thank You!)

2.       Make an appointment with your child’s physician for a physical. Have the physician complete and sign a KHSAA Physical Form AND the LBA Over the Counter Medical Authorization Form if you so desire. These forms do NOT need to be completed and returned prior to band camp. You will need to bring in blank forms for the physician to complete and sign.

You can find all LBA forms on http://www.lafayetteband.org/marching-season-forms/ and you can find the KHSAA form at https://khsaa.org/forms/ge04.pdf

If you have any questions, contact the chaperone team lafayettechaperone@gmail.com


Important Medical Information



Medical Authorization Form

The LBA Medical Authorization Form can be printed off the forms section on www.lafayetteband.org and then mailed to the address at the bottom of the form. If you prefer to save postage, forms can be turned in at the following:

·         Band Camp Student Drop-off

The Chaperone Team Must Monitor the Administration of All Over-The-Counter and Prescription Medications

Over-The-Counter (OTC) Medications

LBA’s medical form procedures have been updated to match the Fayette County School policy.  The OTC Medical form must be signed by a physician and a parent in order for the chaperone team to administer any OTC medication you approve on the form. We cannot take verbal medication approval over the phone if you have not designated an OTC medication or if there is no physician signature on the student’s form.

Prescription Medications

The chaperone crew must monitor the administration of all prescription medications. Drop off all prescription medications that your child may need during practice in their original containers to a medical team representative in the student parking lot when you drop your child off for practice.

If you have any questions you may contact the Chaperone Crew @ lafayettechaperone@gmail.com


Band Store


The Lafayette Band store presents an ongoing fundraiser via TeePublic.

You can order instrument-specific swag (t-shirts, mugs, notebooks) for your favorite bandie. The gear isn’t specific to Lafayette, so I’m sure you will find something for your favorite musician.

Orders will be shipped directly to you!

Did you miss out on the pre-season shirt pre-orders? The price is higher, but the design is available via our TeePublic store.



Tentative Fall 2018 Marching Schedule


Sep-8 – Bourbon County, Bourbon Country High School
Sep-15 – Lafayette Invitational Band Contest
Sep-22 – Ryle Tournament of Bands – Larry A. Ryle High School, Union Kentucky
Oct-13 – Commodore Classic – Tates Creek High School
Oct-20 – KMEA Quarterfinals
Oct-27 – KMEA Semifinals and Finals – University of Kentucky Kroger Field

Football Games
Aug-31 – Lexington Catholic
Sep-14 – Moeller
Sep-21 – Henry Clay
Oct-12 – Madison Central
Oct-19 – Tates Creek


Join Us for BINGO


Please sign-up to work a Bingo session!  Email LafayetteBandBingo@gmail.com to let Dan know what shift you’re available.  This is the biggest fundraiser for the band.  Bingo is held every Tuesday night throughout the entire year.

Jackpot Bingo Games – Eastland Shopping Center


Join Our Facebook Group


Join the “Lafayette Band Association – Pride of the Bluegrass” Facebook group to keep up with what is happening with the band! The group shares news, pictures, upcoming events, motivation and more. https://www.facebook.com/groups/1189436287833718


 “REMIND” System to Communicate Information


The Lafayette Band uses the “Remind” system to communicate important information to students and families.  The students have been encouraged to join the appropriate “remind” groups to receive updates, schedule changes, and reminders from the band directors.  Families are welcome to join.

Text the following codes to 859-519-8446:
@lafayetteb  (for all band students)
@lhswinds  (for Wind Symphony)
@62d72  (for Symphonic Band)
@lhsconcer  (for Concert Band)


Complete the Summer To-Do List


Here is a list of the items to be completed this summer:

·         Join the Lafayette Band Association (required to volunteer)

·         Submit to a new or update your current FCPS Background Check (required to volunteer)

·         Schedule your student for a KHSAA (Sports) Physical (return completed form prior to band camp)

·         Complete and return marching season forms (return prior to band camp)

·         Volunteer at Bingo by emailing our bingo volunteer coordinator at LafayetteBandBingo@gmail.com

·         Complete and return the volunteer form.


Links to General Information


Click Here for Contacts

Follow us on: Facebook and Twitter (@lafayetteband)

2018-2019 LBA Meeting Schedule

Instructions to Set up a Twitter Account

Download the Lafayette Band Handbook.

REMIND:  859-519-8446. @lafayetteb, @lhswinds, @62d72, @lhsconcer

Update  FCPS Background Check

Kroger Card Registration Instructions

Log into Charms to make a family payment

School code is “lhsband”




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Lafayette Band Association · PO Box 910396 · Lexington, KY 40591-0396 · USA

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