e-News for the Week of July-30th

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Schedule & News

For the week of July 30th   

The first LBA Kick-Off meeting will be in the cafeteria on Monday, 7/31 at 6:30PM

REMINDER – Please drop-off and pick-up in the student lot.  Do not drive onto the band field.

Bring water jug and towel to camp each day.  DRINK WATER!

MON

All students meet in the band room

8:00am

 

 

Rehearsal outside

8:20am

 

 

Lunch (brown bag or food vendor)

12:00pm

 

 

Wind players, guard & percussion sectionals

1:00pm

 

 

Winds in full rehearsal

2:30pm

 

 

End of afternoon rehearsal

5:00pm

 

 

Dinner (on your own)

5:00pm

 

 

Students resume rehearsal

6:30pm

 

 

Kick-off meeting for all band families

6:30pm

 

 

End of day

9:00pm

 

 

Restaurant Night – City Barbeque
   (Good option for band camp dinner)

All Day

Harrodsburg Road (Flyer)

 

Discount Cards Fundraiser Kick-Off

More Below

 

TUES

Rehearsal

8:00am

 

 

Lunch (brown bag or food vendor)

12:00pm

 

 

Wind players, guard & percussion sectionals

1:00pm

 

 

Winds in full rehearsal

2:30pm

 

 

Dinner (on your own)

5:00pm

 

 

Full rehearsal

6:30pm

 

 

End of day

9:00pm

 

 

Parent Volunteers at Bingo

6:00pm – 10:00pm

Eastland

WED

Rehearsal

8:00am

 

 

Lunch (brown bag or food vendor)

12:00pm

 

 

Wind players, guard & percussion sectionals

1:00pm

 

 

Winds in full rehearsal

2:30pm

 

 

End of day

5:00pm

 

THURS

Rehearsal

8:00am

 

 

Lunch (brown bag or food vendor)

12:00pm

 

 

Wind players, guard & percussion sectionals

1:00pm

 

 

Winds in full rehearsal

2:30pm

 

 

End of day

5:00pm

 

FRI

Rehearsal

8:00am

 

 

Lunch (brown bag or food vendor)

12:00pm

 

 

Wind players, guard & percussion sectionals

1:00pm

 

 

Winds in full rehearsal

2:30pm

 

 

End of day

5:00pm

 

SAT

 

 

 

 

Calendar Notes

 

July-31st – Kick-Off Meeting for All Band Families.  We want all families to attend the Lafayette Band Association Kick-Off Meeting at 6:30 in the cafeteria! New look, new year, and new opportunities! Please make sure one person from your family attends. Click here for details.

Discount Cards Fundraiser starts July 31

Mattress Sale Fundraiser Sunday, August 6:  More information below.

CHARMS FAMILY PAYMENT REMINDER:
August 15:  Deadline to submit Family Payments and avoid the additional $150 for the extended (deferred) payment plan.

Wind Symphony Concert Photos on Saturday, August 12

Band Picture Day on Saturday, August 19:  Individual and Section pictures will be taken on August 19. This year, sales of pictures will benefit the Lafayette Band! Specific times will soon be announced.

 

Restaurant Night Band Camp Dinners!

 

Make the band camp dinner breaks easy. We will have fundraiser nights at City Barbeque on Monday, July 31 and at Chick-Fil-A on Monday, August 7.

7/31: City Barbeque – Harrodsburg Road – all day – show the flyer when you order. Dine-in or carry-out. Click here for flyer.

8/7: Chick-Fil-A – Harrodsburg Road – Dinner from 5:00 to 8:00 – show the flyer or tell the cashier you are with Lafayette Band. Click here for flyer.

 

Discount Card Fundraiser Begins July 31!

 

This is the best Lafayette Discount Card yet! A perennial community favorite, the annual Discount Card Fundraiser starts July 31! Each family is asked to sell at least 15 cards or provide an “opt-out” donation of $75. The Discount Card is sold for $10 and provides year-long savings and BOGO offers at merchants throughout Lexington. Discount Card distribution will take place at the 6:30 Kick-Off Meeting on July 31 in the cafeteria. Please make every effort to pick up your cards at this time. Additional distribution and collection dates will be:

Tuesday, August 1: 6:00pm – 6:25pm

Wednesday, August 2: 7:30am – 7:55am

Friday, August 4: 4:30pm – 5:15pm

Monday, August 7: 7:30am – 7:55am and 8:30pm – 9:15pm

Look for the vehicle in the drop-off parking lot with a balloon and “Discount Card” sign.

There will be a cool, refreshing reward on Tuesday, August 8 for all students who turn in their $150 by the end of the day Monday, August 7.

Come to the 6:30 meeting on 7/31 to learn about other incentives for top sellers and NEW Section incentives. The goal for this fundraiser is $20,000. We need everyone’s participation!

All money and unsold tickets should be turned in by August 18. Watch the e-News for more specific collection dates and times. For questions, contact Melena or John Dailey at lbafundraising1@gmail.com.

Discount Cards are valid until July 31, 2018!


Click here to see more images of the discount card.

 

Mattress Sale Next Sunday!

Download Flyer

1st Annual Lafayette Band Mattress Sale will be from Noon until 6pm on Sunday, August 6 in the Lafayette cafeteria. A mattress showroom will be set up with name-brand mattresses in all sizes at 50% off retail prices. Delivery, payment plans, and layaway are available. Cash, checks, and credit cards accepted. Invite everyone you know and come to the mattress sale!  Students can earn “personal referral” incentives! Click HERE for the referral flyer and click HERE for additional information about the event. PLEASE SHARE ON YOUR SOCIAL MEDIA ACCOUNT! The band will make $100 to $125 on each mattress sold. The goal for this fundraiser is $5,000.

For questions, please contact Melena or John Dailey at lbafundraising1@gmail.com

 

Family Performance, Dinner, and Raffle

 

Bring your lawn chairs and blankets and join Lafayette parents, families and alumni for a wonderful “End of Camp” dinner and Family Performance.  Our dinner is sponsored by Columbia Steak Express. Thanks for their generous support!  The delicious meal will be served at the stadium and you can “tailgate.” The meal is also a fundraiser for the band and we encourage all families to attend!

Please register HERE for the dinner.

Date:     Friday, August 11
Time:    Band Students eat free beginning at 5:00pm
               All others eat from 5:30pm – 6:30pm
               Band Performance at 7:00
Place:    Lafayette High School football stadium
Cost:      $8 per person
(Event will be held rain or shine)

During the meal, we will be having 2 raffles – “Split the Pot” and “Hour in the Tower”. The “Hour in the Tower” is a special opportunity for you to spend an hour in the Band Tower during a rehearsal watching our very own ‘Pride of the Bluegrass’.  Chances to enter each raffle will be $1 each. The drawings will be held during the Family Performance, and you must be present to win.

During the meal, you will also have opportunities to purchase Lafayette Band merchandise and shirts! You will also be able to pick up additional Discount Cards or turn in money.

Please make plans to attend – you won’t want to miss this special evening!!!

 

Band Camp 2017

 

Freshmen, First-time Marchers, Guard and Percussion camp: July 24-28, 2017

Full Band Camp: July 31-August 4, 2017 & August 7-11, 2017

Schedule Now AvailableDownload

 

Important Band Camp Drop-off and Pick-up Notice

 

Please do not drive onto the band field to drop-off or pick-up your student once band camp begins. Use the entrance into the student parking lot prior to the band lot entrance. Since over 200 students and staff could be on the band field at any one time it is important for their safety to keep cars from driving onto the lot.

 

Summer Dates

Download Summer Dates

Band Camp (Schedule Now Available)

July 31-August 4, 2017

8am-5pm

Lafayette High School

August 7-11, 2017

8am-5pm

Lafayette High School

Monday & Tuesday night of band camp both weeks, we have an evening rehearsal from 6:30-9pm

 

Memory Books and DVDs

 

If you have not picked up your 2016 Memory Book and/or DVD Jane Andreatta will have them at the Parent Meeting July 31. There are a few extra copies of the Memory Book which will be available to purchase that night for $20 (cash or check payable to LBA). If you need to arrange a different time to pick up your Memory Book/DVD please contact Jane Andreatta at jkandreatta@gmail.com.

 

Bowling Blast and Band Camp T-Shirts

 

A big Thank You to Cindy Haggan, Erin Sommer, Haley Haggan, Sherri McPherson, Ken and Diane Underwood, and Anna Sommer for their help with Bowling and T-shirts. For those who ordered band camp shirts, tentative distribution date is August 4.

 

↓  Band Camp Information Below  ↓

 

 

Band Camp Lunches Beginning 7/31

Download Menu

We have two options for our full band camp lunches this season (beginning Monday, 7/31).

Students can bring a bag lunch or we have arranged $5 lunches thru local restaurants and food trucks.  The lunches are from Columbia Steak Express, Fazoli’s, Moe’s Southwest Grill,  That’s How We Roll food truck, and Zaxby’s.  They have given us a tremendous deal!  Please view the menu on our Lafayette Band Association- Pride of the Bluegrass Facebook page or download herewww.facebook.com/Lafayettebandassociation/ 

Orders can be placed each morning from 7:30-7:55 during drop off in the parking lot.  Students can order daily or for the entire camp.  Vegetarian options are now available on all days.   

Each lunch costs $5. LBA will still be providing water, Gatorade, and sweet treats for all marchers.   STUDENTS must see Jane DeRossett, in the Senior parking lot during drop-off, to be assigned a number for their ordered lunch(es).  Jane will be a table and sign so she’ll be easy to spot.  Parents, please send payment with your student(s).

Attention Bakers! Or those who love cookies!  We will be collecting cookies and sweet treats during drop off Mon., Wed., and Fri.  (7:30-7:55) beginning 7/31. Please be sure they are nut free treats.  See Stacey Stone (Cookie Lady) in her gray van in the parking lot. 

Serving 200 plus kids requires many hands.  If you would like to volunteer to help at band camp please visit http://www.signupgenius.com/go/10c0c4caea623a5f58-lafayette2 Or contact Stacey Stone at stone1016@yahoo.com

If you would like to volunteer to help on competition days please contact Jane or Jim DeRossett at fullpantry@hotmail.com or 859-396-5387.  

If your student has allergies or special dietary needs please contact Jane DeRossett. Fullpantry@hotmail.com or 859-396-5387

For free and reduced lunch plan please contact Mr. Smith. 

 

Important Medical Information

 

STUDENTS CANNOT PARTICIPATE IN MARCHING BAND UNLESS THE PROPER MEDICAL DOCUMENTATION IS COMPLETED AND SUBMITTED.

Medical Authorization Form

The LBA Medical Authorization Form can be printed off the forms section on www.lafayetteband.org and then mailed to the address at the bottom of the form. If you prefer to save postage, forms can be turned in at band camp student drop-off

The Chaperone Team Must Monitor the Administration of All Over-The-Counter and Prescription Medications

Over-The-Counter (OTC) Medications

LBA’s medical form procedures have been updated to match the Fayette County School policy.  The OTC Medical form must be signed by a physician and a parent in order for the chaperone team to administer any OTC medication you approve on the form. We cannot take verbal medication approval over the phone if you have not designated an OTC medication or if there is no physician signature on the student’s form.

Prescription Medications

The chaperone crew must monitor the administration of all prescription medications. Drop off all prescription medications that your child may need during practice in their original containers to a medical team representative in the student parking lot when you drop your child off for practice.

If you have any questions you may contact Mike Booth @ mikeboothgm@gmail.com or Merrille Stevens at merrillestevens@gmail.com

 

8oz Water Bottles Needed

 

The chaperone crew is requesting 8 oz. Water Bottles for the Marching Season. Each year during band camp, we collect 8 oz. water bottles that are used before all performances. Each student receives a bottle of water to ensure they are hydrated prior to every performance.  We use 8 oz. bottles to make them easier to carry with us and we find that 8 oz. is the ideal amount.  We ask that each family help by donating some 8 oz. water bottles over the course of band camp.  We will be receiving them when you drop off your kids at band camp and we are happy to receive them every day of camp.  Thanks from your chaperone crew.

If you have any questions you may contact Mike Booth @ mikeboothgm@gmail.com

 

Personal Cooler/Thermos Water Jugs

 

The chaperone crew always has ice water available at every practice. Every season we go through thousands of Styrofoam cups while students stand in long lines at the water jugs. We recommend that each student bring a filled cooler/ thermos jug to practice. The chaperone crew will re-fill the student’s jug after their break. There are a few stipulations:

1.       The student’s name must be clearly marked on the jug.

2.       Make your jug unique so you can easily pick it out.

3.       The jug must be left next to the chaperone area if the student wants it re-filled after breaks.

4.      All jugs must be picked up after each practice or the jug may be thrown away.

 

Hydration and Nutrition Information

 

In order to get the most out of your Band Camp experience, it’s important to be prepared. Listed here are some ways to make sure that you stay in tip-top shape during Band Camp.

Fluid Intake: WATER, WATER, WATER

  • Drink 16 ounces of water BEFORE you come to rehearsal in the morning.
  • Each evening, after rehearsals, drink 16 to 32 ounces of water.
  • It is essential that you stay hydrated. Guys will sweat, girls will glisten during Band Camp. It’s hot on the pavement, sometimes REALLY hot. We are outside, it is summer and this is Kentucky! AVOID CAFFEINE (save the Red Bull for Band trips) or carbonated beverages with caffeine. Also stay away from sugar-loaded drinks (i.e., Kool-Aid or juice). They will dehydrate you. Water is best; Gatorade or other sports drinks are okay. BUT, drink them in addition to water!

Nutrition: Everyone MUST eat breakfast, lunch and dinner every day.

Please eat a healthy meal before you come every day. Contrary to what you may think, food on your stomach will not sit like a lump while you are marching. Your body needs fuel to perform at the level necessary for Band Camp. Avoid all caffeine, greasy foods, carbonated drinks with caffeine, excessive candy or sweets, and dairy foods. During the first week of camp, beginning July 23, you are “on your own” for lunch. You may bring a sack lunch or make arrangements to obtain lunch offsite. During the two weeks of full Band Camp, (beginning July 31) you can either bring a sack lunch from home or, we will have food trucks and different restaurants providing $5 lunches each day.  See above for a complete list with the menu for each day and ordering details.  Students MAY NOT leave campus during the lunch break, during full band camp.

Summer Conditions:

·         Wear sunscreen with SPF 30 or higher.  Bring your sunscreen with you to re-apply during breaks.

·         Wear a hat:  baseball cap preferred

·         Wear light colored clothing.

·         Always wear socks and tennis shoes (no sandals or flip-flops).

·         Expect high temperatures and humidity!  Many hours are spent on the asphalt!

·         Bring your deodorant.  You will want it after a morning of marching.

 

 

Uniform News:  Supplies, Dates and Costs

Download Uniform Summary

Please visit the Uniform Crew table at the parent meeting and join Uniform Crew!  Also take care of the following items:

Each family needs to pay for a marching uniform top ($35) and a pair of black gloves ($8) at the parent meeting July 31st.  (Order form attached for download and print)

If you want an ADDITIONAL BLACK dry-fit shirt, it must be ordered/paid for at the July 31st meeting. This is the shirt that will be worn under the marching uniform this year – NO blue shirts.  Cost is $10.

If you want a red bag, these must be ordered/paid for at the July 31st meeting. Cost is $30.

If you need black shoes and are interested in looking through our selection of used but like-new black shoes, used shoes are $10.

All costs at the July 31st meeting are payable to LBA, and can be paid for with one check if you so desire.

If you need black shoes but must order, please send $26 cash or check made out to ‘RRR Band Accessories‘ with your marcher on Wednesday, August 2nd.

Your marcher will need slick, athletic-type shorts (any color) and long, plain black socks for marching season. Please have these ready to go before the first performance. 

Any questions? Don’t hesitate to ask! 

Thanks! 

Mama Waffles

 

↑  Band Camp Information Above  ↑

 

 

Tentative Fall Band Schedule

 

9/8

Football:  Frederick Douglass High School

9/9

Contest:  Bourbon County High School

9/16

Lafayette Invitational

9/29

Football:  Dunbar High School (8th Grade Band Night and Senior Night)

9/30

Contest:  Grant County

10/6

Football:  George Rogers Clark High School

10/14

Contest:  Tates Creek High School

10/21

KMEA State Quarterfinals – Tates Creek High School

10/28

KMEA State Finals in Louisville, KY – Papa John’s Stadium

 

Parents – Join one of the Band Crews for the 2017-18 year!

 

It’s never too late to start finding your niche and meet many new lifelong friends as your child makes their journey through band.  Regardless of whether you are able to volunteer an hour a week or hours a day, it is the combined parent volunteer contributions that make a successful band program.

Here is what you can do this season to support and participate in your child’s band experience.

1.       Join the Lafayette Band Association. All volunteers must be members of the LBA.

2.       Verify that you are an approved volunteer with the Fayette County School System. Click on this link

3.       Volunteer at BINGO as many Tuesdays as you can spare. This is the best way to meet and get to know other band parents while also supporting the band in one of its most profitable fundraisers.  We are asking every family to work 6 Bingo sessions during the year.

4.       Come to the Kick-off Meeting on Monday, July-31st. This will give you an opportunity to meet and speak with all the crew leaders to determine which crew fits you best.

If you have a burning crew question, feel free to reach out to the following crew leaders for answers:

Chaperones: Mike Booth (mikeboothgm@gmail.com)
Field Crew: Matt King (matt@bleedsblue.com)
Uniform Crew: Amy King (amy@bleedsblue.com)
Food Crew: Jane and Jim DeRossett (fullpantry@hotmail.com)
Band Store: Jennifer Longworth (jlongworth.rlr@gmail.com)
Media Crew: Michelle Dunlap (micklepickle58@gmail.com) or Dwayne Imes (dwimes@icloud.com)

 

Medical Forms Needed

Medical Authorization Form

1.       Complete the (Required) LBA Medical Authorization Form and mail it to the address on the bottom of the form. You must submit this form BEFORE band camp so we can properly treat your child if a medical condition arises. (If you have already turned in your form – Thank You!)

2.       Make an appointment with your child’s medical provider for a physical. Have the provider complete and sign a KHSAA Physical Form AND the LBA Over the Counter Medical Authorization Form if you so desire. These forms do NOT need to be completed and returned prior to band camp. You will need to bring in blank forms for your medical provider to complete and sign. 

Students can get their KHSAA sports physicals at Baptist Express Care for $25 at the Walmart at Hamburg or the Walmart in Nicholasville. They are open Monday-Friday 8am-7pm, Saturdays 8am-6pm, Sundays 11-5.

If you have questions contact Merrille Stevens at merrillestevens@gmail.com.

You can find all LBA forms on http://www.lafayetteband.org/2017-2018-marching-season-forms/ and you can find the KHSAA form at https://khsaa.org/forms/ge04.pdf

If you have any questions contact Mike Booth at mikeboothgm@gmail.com.

 

Opportunity for Free Lunch Friday

 

Students that turn in the mandatory “LBA Medical Authorization Form” by 1 pm on Thursday will be entered into a drawing for a FREE Friday lunch of your choice. You can choose from the Friday food truck or any fast food “type” restaurant (including Pizza) that you wish. I will even accommodate special diets. You tell me what you want and I’ll deliver it to you at lunchtime Friday.

The winner will be notified by the end of camp on Thursday.

You can download the LBA Medical Authorization form off www.lafayetteband.org from the forms section or you can pick up a copy from a chaperone in the white tent.

The form only requires a parent signature and takes minutes to complete.

 

Complete the Summer To-Do List

 

Here is a list of the items to be completed this summer:

·         Join the Lafayette Band Association (required to volunteer)

·         Submit to a new or update your current FCPS Background Check (required to volunteer)

·         Schedule your student for a KHSAA (Sports) Physical (return completed form prior to band camp)

·         Complete and return the LBA Medical Authorization Form and the Over-the-Counter Medication Authorization Form (return prior to band camp)

·         Volunteer at Bingo (Tuesday or Thursday) by emailing our bingo volunteer coordinator at LafayetteBandBingo@gmail.com

·         Complete and return the volunteer form.

 

Links to General Information

 

Click Here for Contacts

Follow us on: Facebook and Twitter (@lafayetteband)

2017-2018 LBA Meeting Schedule

Instructions to Set up a Twitter Account

Download the Lafayette Band Handbook.

REMIND:  859-519-8446. @lafayetteb, @lhswinds, @62d72, @lhsconcer

Update  FCPS Background Check

Kroger Card Registration Instructions

 

 

 

 

This email has been sent via Charms Office Assistant on behalf of:

Lafayette High School Band
401 Reed Lane
Lexington, KY 40503