e-News for the Week of May-21st

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Schedule & News

For the week of May 21st


Students measured for Uniforms




LBA Board Meeting




Volunteer at Bingo

6:00pm – 10:00pm

Bluegrass Bingo


Lafayette High School Graduation


Rupp Arena


Wind Symphony meet at lower level back entrance to Rupp Arena
(see below for schedule and information)




Volunteer at Bingo

6:00pm – 10:00pm

Bluegrass Bingo


Asbury Leadership Workshop




Upcoming Events:
June 3: “Trash to Treasure” Yard Sale (see below for information)



Freshmen, First-time Marchers, Guard and Percussion camp: July 24-28, 2017

Full Band Camp: July 31-August 4, 2017 & August 7-11, 2017


Summer Dates

Download Summer Dates

Summer Music Academy Begins- June 12

Asbury Leadership Training- May 26
All forms for this event are available on the website at www.lafayetteband.org
Students meet at 8am on Friday

Color Guard & Percussion Mini-Camps

June 9-10 & July 7-8, 2017

Lafayette High School

Fri. 5:30-8:30pm / Sat. 9am 12 noon


Video assignments due – see website
Assignment #1-June 27
Assignment #2-July 11

Big Brother / Big Sister Social – July 20 at Lafayette

Class Meetings-July 20

All Upper classmen


Lafayette High School

Summer Band
(All first-time Lafayette Band members should plan to attend & all veterans are encouraged to attend.) 
School-owned Instruments can be checked-out on the dates below starting at 6:30pm.

July 10,17


Lafayette High School

Percussion, Wind Freshmen

July 24-28, 2017


Lafayette High School

Color Guard Camp

July 24-28, 2017


Lafayette High School

Band Camp

July 31-August 4, 2017


Lafayette High School

August 7-11, 2017


Lafayette High School

Monday & Tuesday night of band camp both weeks, we have an evening rehearsal from 6:30-9pm


Lafayette High School Graduation


The 2017-2018 Lafayette Wind Symphony Members Are Expected to Play for Graduation!

Transportation: Bus Transportation is not provided to this event!  You must arrange for your own transportation.

Wear blue Lafayette Band polo shirt/khaki or black pants/appropriate shoes.

We will meet at 3:00pm at the lower level back entrance to Rupp Arena. Do not be late!!!  You can access this by parking in the Jefferson Street parking lot (which will cost you money) or you can be dropped off on High Street, just at the end of Rupp Arena, and take the steps down to the lower level back entrance.  You will need to pass through a metal detector before entering Rupp Arena.

We will rehearse briefly from 3:10pm – 3:40pm. We will begin performing at 4:00pm and play until after the seniors’ processional.  We will stay for the entire graduation, which lasts approximately one hour and 30 minutes, and then provide the recessional for seniors and guests.  Have your rides pre-arranged for pick-up at Rupp Arena close to 5:30pm.

This year, all non-graduating students who are in both the choir & band will perform with the band.

Students are expected to wear their blue short-sleeve polo band shirt and an appropriate pair of khaki pants (black, tan, brown).  No shorts or jeans!!!

Percussionists and tubas need to be aware of information that will be given later in the week concerning truck loading and unloading.

If anyone has any questions, please call Mr. Smith at 381-3484 or 396-3311.  Remember, this is a performance and unexcused non-participation will result in a revised grade!

3:00pm     Meet at lower level back entrance to Rupp Arena
3:10pm     Begin Rehearsal
4:00pm     Graduation Ceremony begins
5:30pm     Graduation Ceremony ends (have rides available)


“Trash to Treasure” Yard Sale on June 3

Yard Sale Information

The Lafayette Band “Trash to Treasure” Yard Sale will be on Saturday, June 3 at the Bingo Hall!  As you finish your spring cleaning, please set aside some items to donate to the Lafayette Band Yard Sale. 

Items can be dropped off at the Bingo Hall at the following times:

·         Tuesday and Thursday evenings from 7:00pm – 8:30pm

·         Saturday, May 27 from 9:00am – 11:00am

·         Large items should be dropped off on Friday, June 2 or before 8:00am on June 3

·         If you need to make other arrangements, contact Erin Sommer or Cindy Haggan

Clothing should be clean and all appliances and electronics in working order.

There are many opportunities to volunteer (sorting, pricing, set-up) and provide food donations. Please click here to be directed to the sign-up genius link.  

Contact Erin Sommer (859-227-4273 or ehsommer@windstream.net) or Cindy Haggan (859-494-8492 or chaggan@twc.com) with any questions.


New Corporate Sponsorship Program


Please see the attached Sponsorship Packet for 2017-2018.

Corporate Sponsorships are a great way to partner with businesses across Lexington and make money for the band!  There are hundreds of businesses within a couple of miles of Lafayette that we all frequent:  restaurants, medical offices, orthodontists, auto repair & dealerships, hair salons, law firms, banks, insurance agents, etc.  Also consider friends or family that own businesses in town–the possibilities are endless!  

The Sponsorship Packet has all the information about sponsorship levels and advertising benefits. Please see the Talking Points to help in seeking sponsors. The Corporate Sponsorship Program has the potential to be our single biggest fundraiser.  If all band families obtained just one corporate sponsor at the lowest sponsorship level of $250, we could raise $50,000!  Send questions to lbafundraising1@gmail.com or contact John Dailey (859-353-2900) or Melena Dailey (859-619-4776).


Save the Date

Download Flyer

What:  The 1st Annual Lafayette Band Mattress Fundraiser
When:  Sunday, August 6th
Time:  12pm-6pm
Where:  LHS Cafeteria
Event Linkhttp://bit.ly/LafayetteHS2017

Save up to 50% off retail on brand-name mattresses, adjustable beds, and pillows! Each bed sold earns approximately $100 to $125 for the band. All you need to do is promote the sale to your friends, neighbors, co-workers, and share on social media! For questions, email lbafundraising1@gmail.com.


Connect with the Lafayette Band Association on Facebook


The Lafayette Band Association is pleased to announce that we have a brand new Facebook page.

Please come and like it by searching for “Lafayette Band Association – Pride of the Bluegrass“.  From that page please click on the Groups link in the left hand margin and join the “Lafayette Band Association – Pride of the Bluegrass Group”.  It is a closed group but one of the moderators will get you added ASAP. 

Spread the word to anyone interested in what’s happening with the band.  This will be a great place to get information, ask questions, and to share pictures and videos.  I know we’ve got a few intrepid Facebook live users and I’m hoping that maybe they’ll be willing to stream contests for folks who aren’t able to make it.  If anyone has any suggestions on things they would like to see included please email LBAPresident1@gmail.com and we’ll try to make it happen. 


B-I-N-G-O:  Volunteers Needed for Skilled Positions

Download Skilled Positions

Bingo is a year-round fundraiser and we need the participation of every Lafayette Band Family!  The financial success of Bingo depends on parent volunteers. Several pull tab sellers are needed every Tuesday and Thursday – the bingo patrons want to give us their money by purchasing pull tabs!  (And the more volunteers we have makes it easier and more fun for all!)

In addition, we need to fill several “trained” positions (sell paper, sell computers, caller, payout, and back room). These positions are necessary to operate Bingo and there are several openings due to graduating parents.  This is a great opportunity to become involved and support the band! Click here for more information about each of these positions.

We ask that each family volunteer 12 times per year at Bingo.  Please find a Tuesday or Thursday this month and come to the Bingo Hall in Keithshire Shopping Center at 6:00 pm.  You will meet some great parents and support the band’s fundraising efforts.


Registration for Summer M2 Lessons


Register for Summer M2 Lessons on the Lafayette Band website:

Lessons will be held on the following dates:
June 12, 19, and 26
July 10 and 17

The cost is $75 and payment must be received prior to the first lesson or you will not be allowed to participate. 


Order Memory Books and Band DVDs

Download Form

Pre-order your 2016-17 “Vox Populi” Memory Book and DVD now by downloading the order form.  The Memory Book is designed by photographer and band parent, Michelle Dunlap and includes 60 glossy, color pages.  The DVD is produced by Jim Davis and our Media Crew and will include marching band and concert performances for the year. The Memory Book and DVD will cost $20 each or the cost for both items is $35. These are special keepsake items for the band year.  Watch the e-News for distribution dates and times.  For more information, contact Jane Andreatta at jkandreatta@gmail.com or 859-361-0700.


Medical Authorization Form

Medical Authorization Form

Return student medical forms and be eligible for a gift card drawing! 

To be eligible for the next gift card drawing, complete and sign the LBA Medical Authorization Form and mail it to Lafayette Band Association PO Box 910450 Lexington, KY 40591.

The form can be found on www.lafayetteband.org under the forms section or you can click here to download the form.

Every student must have a Medical Authorization Form on file with the band.

Contact Mike Booth at mikeboothgm@gmail.com if you have questions.


Complete the Summer To-Do List


Here is a list of the items to be completed this summer:

·         Join the Lafayette Band Association (required to volunteer)

·         Submit to a new or update your current FCPS Background Check (required to volunteer)

·         Schedule your student for a KHSAA (Sports) Physical (return completed form prior to band camp)

·         Complete and return the LBA Medical Authorization Form and the Over-the-Counter Medication Authorization Form (return prior to band camp)

·         Volunteer at Bingo (Tuesday or Thursday)


Student Annual Physical and KHSAA Form

Download KHSAA Form

Make an appointment now with your child’s physician to get a yearly physical. Have the physician complete and sign the KHSAA Physical Form and send it with your student on the first day of band camp. It is a good idea to take a blank KSHAA Form with you since not all physicians keep blank forms on file.

If your student had a physical last year after July just make arrangements for a new physical as soon as possible at the one year date.


Parents – Join one of the Band Crews for the 2017-18 year!


It’s never too late to start finding your niche and meet many new lifelong friends as your child makes their journey through band.  Regardless of whether you are able to volunteer an hour a week or hours a day, it is the combined parent volunteer contributions that make a successful band program.

Here is what you can do this summer to support and participate in your child’s band experience.

1.       Join the Lafayette Band Association. All volunteers must be members of the LBA.

2.       Verify that you are an approved volunteer with the Fayette County School System. Click on this link

3.       Volunteer at BINGO as many Tuesdays and Thursdays as you can spare this summer while your schedule is not so hectic. This is the best way to meet and get to know other band parents while also supporting the band in one of its most profitable fundraisers.

4.       Watch for a crew recruiting meeting this summer. This will give you an opportunity to meet and speak with all the crew leaders to determine which crew fits you best.

In the meantime, if you have a burning crew question, feel free to reach out to the following crew leaders for answers to your specific questions.

Chaperones: Mike Booth (mikeboothgm@gmail.com)
Field Crew: Matt King (matt@bleedsblue.com)
Uniform Crew: Amy King (amy@bleedsblue.com)
Food Crew: Jane and Jim DeRossett (fullpantry@hotmail.com)
Band Store: Jennifer Longworth (jlongworth.rlr@gmail.com)
Media Crew: Michelle Dunlap (micklepickle58@gmail.com) or Dwayne Imes (dwimes@icloud.com)


Amazon Smile Program


Help us promote the AmazonSmile program to increase our donation potential!

Tweet the following from your Twitter account:
Amazon donates to Lafayette Band Association when you shop @AmazonSmile.http://smile.amazon.com/ch/61-1163112 #YouShopAmazonGives

Post this on your Facebook page:
When you shop at AmazonSmile, Amazon donates 0.5% of the purchase price to Lafayette Band Association. Bookmark the link http://smile.amazon.com/ch/61-1163112 and support us every time you shop.

Email your family and friends and Share this link: http://smile.amazon.com/ch/61-1163112 and ask your donors, volunteers, employees, and friends to bookmark this link so all their eligible shopping will benefit Lafayette Band Association.


2017-2018 Materials Mailed


All families should have received a set of materials in the mail for the 2017-2018 band year.  The materials include:

  • 2017-2018 Payment Agreement (orange paper) – to have been returned by March 15
  • LBA Membership Registration Form (blue paper) – required to volunteer with LBA
  • LBA Parent Volunteer Form (green paper)
  • Medical Authorization Form (yellow paper) – Mandatory for all students to participate
  • Over-the-Counter Medication Authorization Form (cream paper) – Must be signed by a physician and parent in order for student to receive OTC medications.

Please complete and return these materials to:

Lafayette Band Association
PO Box 910396
Lexington, KY 40591

The forms are also available on the Lafayette Band website at www.lafayetteband.org


Charms Database


The Lafayette Band uses Charms, a web-based organizational software system to track student contact information, financial statements, email communication, and more. 

To log into Charms, go to www.charmsoffice.com.  Click “Enter” on the top menu and click “Parents/Students/Members” on the dropdown list.  Login using the school code “lhsband” and enter your student ID/password.  If you need your student ID, please contact Liz Booth at lafayettebandaccounts@gmail.com. The student ID is assigned by Charms and is a combination of letters and numbers. 

If your student has an outstanding balance, you will receive a monthly financial statement.  The monthly payments will be billed individually in the Fixed Payment ledger.  Amounts received that are less than the billed fixed payment amount will be temporarily stored in the Miscellaneous ledger.  When the amount in the Miscellaneous ledger is sufficient to pay a monthly payments, we can transfer the amount to the appropriate fixed payment. 

Band payments may be paid by cash, check, credit card or money order.  Checks and money orders should be made payable to “LBA” (please note the student’s name) and mail to:

Lafayette Band Association
PO Box 910450
Lexington, KY 40591-0396


Links to General Information


Click Here for Contacts

Follow us on: Facebook and Twitter (@lafayetteband)

LBA Meeting Schedule

Instructions to Set up a Twitter Account

Download the Lafayette Band Handbook.

REMIND:  859-519-8446. @lafayetteb, @lhswinds, @62d72, @lhsconcer

Update  FCPS Background Check

Kroger Card Registration Instructions





This email has been sent via Charms Office Assistant on behalf of:

Lafayette High School Band
401 Reed Lane
Lexington, KY 40503